How to Negotiate Microsoft Enterprise Agreement

Negotiating a Microsoft Enterprise Agreement (EA) can be a daunting task, but it is essential for companies to ensure they are getting the best possible deal for their software licenses. In this article, we will provide some tips on how to negotiate a Microsoft EA successfully.

1. Understand Your Needs:

Before entering into negotiations, it is important to understand your company`s specific needs and software requirements. Microsoft offers various software packages for different business needs, so it is important to evaluate which products are necessary for your business operations and which ones can be dispensed with. Evaluate your current licenses, usage and determine what you need before entering into negotiations.

2. Determine Your Budget:

Having a budget will help you determine the best possible deal for your company. Research the market rates and compare them with your requirements. This will help you understand what a competitive rate for your organization will look like.

3. Research the Negotiation Process:

It is essential to research the negotiation process to understand the role of the EA representative. Besides, gather information about the specific contracts and pricing models offered by Microsoft. This will help you understand what to expect during the negotiation process.

4. Prepare for Negotiations:

Ensure that all relevant stakeholders are available during the negotiation period, and that you prepare your arguments beforehand. Learn how to articulate the key points of your agreements and prepare reasons why Microsoft should consider your proposals.

5. Offer Flexibility:

It is advantageous to offer Microsoft flexibility in your negotiation proposals. This will show them that you are willing to work together and find a mutually beneficial agreement. By being flexible with the terms and conditions of the agreement, you can get better deals on pricing, licensing, and other areas of the agreement.

6. Leverage Your Relationships:

It is essential to leverage your business relationships or even work directly or indirectly with Microsoft`s account managers or partners. This will help in providing insights into the company and negotiations process.

7. Be Patient:

Negotiations can take a considerable amount of time, and this may be frustrating. It is essential to remain patient throughout the process and not to rush the negotiations. Be sure to keep the lines of communication open as this can affect the outcome of negotiations.


Negotiating a Microsoft Enterprise Agreement can be a daunting task, but with the right preparation and approach, companies can ensure that they get the best possible deal for their software licenses. It is essential to understand your company`s specific needs and budget, research the negotiation process, prepare for negotiations, offer flexibility, leverage your relationships, and be patient throughout the process. By doing so, organizations can optimize their Microsoft EA to maximize the benefits to their businesses.